I'm using the "timeboxing" method to manage my time since two months now. The impact on my productivity was good and it is improving by the time.
I was always suffering from the distractions coming from the surrounding workplace which was giving me a negative feeling of the passing non-productive time.
The timeboxing has managed to control that.
What is timeboxing?
It is simply a method to assign time for each single tasks and to focus only on the task in hand till you finish it and block any other distractions. Do one task per time.
Secondly you need to record the time of each task.
Since the majority of my work is front of my Computer, I used Excel for the timeboxing. I used (NOW) function in two adjacent for each task. When I start the task I copy the value of (NOW) to set the start time and leave the other. The difference between both will measure the consumed duration. When I finish I paste the value of the finish time and this gives me the duration of this task and the start and finish time.
Sometimes I set a planned time for the task to compare between it and the actual consumed time.
This has improved my focus on the task in hand and improved my productivity and most importantly the quality of what I'm doing.
The another value was the precise logging of my tasks along the business day.
The sense and awareness of time is fully awaken as well.
It was near to perfect way to control the time and block the distractions and it has given me the sense of achievement.
What I'm doing now in the Excel spreadsheet, is writing a note of what could be done to speed up the productivity of the process in the next time. Next time I refer to this note to shorten the consumed time in the same process.
For instance, I found that thinking during the morning commuting about my business emails is saving a lot of time.
I emphasized and stressed the practice of this way to shorten the time of my business emails writing. And son on for the other tasks by getting some ideas after doing them to improve the quality and reduce the consumed time.
I found also based on the observation of my timeboxing that the thinking beforehand about my business day and the required decisions and actions should be taken is reducing significantly the hesitation and the further discussions and reducing my spontaneous actions and decisions to more planned and well calculated.
I was always suffering from the distractions coming from the surrounding workplace which was giving me a negative feeling of the passing non-productive time.
The timeboxing has managed to control that.
What is timeboxing?
It is simply a method to assign time for each single tasks and to focus only on the task in hand till you finish it and block any other distractions. Do one task per time.
Secondly you need to record the time of each task.
Since the majority of my work is front of my Computer, I used Excel for the timeboxing. I used (NOW) function in two adjacent for each task. When I start the task I copy the value of (NOW) to set the start time and leave the other. The difference between both will measure the consumed duration. When I finish I paste the value of the finish time and this gives me the duration of this task and the start and finish time.
Sometimes I set a planned time for the task to compare between it and the actual consumed time.
This has improved my focus on the task in hand and improved my productivity and most importantly the quality of what I'm doing.
The another value was the precise logging of my tasks along the business day.
The sense and awareness of time is fully awaken as well.
It was near to perfect way to control the time and block the distractions and it has given me the sense of achievement.
What I'm doing now in the Excel spreadsheet, is writing a note of what could be done to speed up the productivity of the process in the next time. Next time I refer to this note to shorten the consumed time in the same process.
For instance, I found that thinking during the morning commuting about my business emails is saving a lot of time.
I emphasized and stressed the practice of this way to shorten the time of my business emails writing. And son on for the other tasks by getting some ideas after doing them to improve the quality and reduce the consumed time.
I found also based on the observation of my timeboxing that the thinking beforehand about my business day and the required decisions and actions should be taken is reducing significantly the hesitation and the further discussions and reducing my spontaneous actions and decisions to more planned and well calculated.
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